Traditional project tools
- Internal tasks and files
- Scattered emails and messages
- Clients wait for updates
- Approvals are difficult to trace
By 3 Inventors
Beyond project management.
Chaplin Pro is a Client Collaboration & Project Operations Platform that keeps your team, clients, decisions and projects connected in one professional environment.
Peace of mind. Unleash your unlimited potential.
14-day free trial · No credit card required
The challenge
Project management was never the problem.
Project management was never the problem.
Client collaboration was.
The real friction begins when the people your project is for become part of it. Decisions scatter across email, WhatsApp, phone calls, attachments and meetings. Chaplin Pro brings those interactions into one controlled professional flow.
Who's the "client"?
Your team works inside Chaplin Pro. Your client is whoever the project is for — and they collaborate from outside, through a secure link, with no account to create. Depending on your work, that "client" is a couple planning a wedding, a vendor bidding on a contract, a student under supervision, a new hire being onboarded, a research collaborator, or a department signing off. One structured bridge, whoever is on the other side.
Approvals
Documents
Feedback
Decisions
The difference
Most software manages the work. Chaplin Pro manages the relationship around the work.
Traditional tools organise your internal team. Chaplin Pro adds a structured communication bridge to the people outside it — clients, vendors, students, new hires, collaborators — cutting the administration of chasing approvals, files and feedback.
Chaplin Pro
- Shared client portal
- Decision boards and approvals
- Surveys, checklists and documents
- Everyone stays informed and aligned
How it works
Three steps to calmer project delivery.
01
Create your project
Set the scope, dates, team, client and commercial structure in one organised workspace.
02
Collaborate with your client
Share decisions, documents, surveys and project information without losing control. Hand out any survey, checklist or decision board with a QR code — scan to open, no login needed.
03
Deliver with confidence
Track progress, approvals and operations from the first conversation to final completion.
Client collaboration
Move every decision forward.
Present ideas, collect feedback and preserve a complete decision trail—without scattered messages, attachments or ambiguity.
Design Options
Shared with the client
Concept A
Warm minimal direction
Warm minimal direction
Approve
Maybe
Reject
Concept B
Modern structured direction
Modern structured direction
Approve
Maybe
Reject
Concept C
Bold premium direction
Bold premium direction
Approve
Maybe
Reject
Complete platform
Structure for your team. Confidence for your clients.
Client Portal
Give clients controlled access without exposing internal operations.
Decision Boards
Collect clear approvals, comments and decisions in one visual flow — share by link or QR code.
Budget & Profit
Control supplier costs, selling prices, margins and payments.
Shared Checklists
Keep your team and client aligned on responsibilities and milestones — share by link or QR code.
Document Exchange
Request, review, approve and share files through one secure workflow.
Surveys
Collect structured preferences and feedback without long email chains — share by link or QR code.
Project Operations
Manage tasks, calendars, contacts, reports, templates and team activity.
Business Units
Split your organisation into units and scope each team to only its own projects and data.
Pipeline & Reports
Track every project through a visual pipeline and see revenue, profit and workload across your whole book.
Vendor Quotes
Request, compare and select supplier quotes side by side, tied straight to your budget.
Client Pages
Give each project a branded page with RSVP, gallery and QR sharing — ideal when projects have an event moment.
Guests & Seating
Manage attendee lists, RSVPs, seating plans and printable seating posters when a project culminates in an event.
Peace of Mind
Operate without artificial feature traps or project-count anxiety.
One platform. Every project.
Built for professionals who deliver work with clients.
Wedding Planning
Architecture
Interior Design
Marketing Agencies
Corporate Events
Construction & Facilities
Education & Universities
Research Coordination
HR & People Ops
Compliance & Licensing
Consulting
Many more
One platform, priced by capacity
Every feature on every plan. You only scale team size and storage.
Every plan includes the complete Chaplin Pro platform — the same tools and capabilities, top to bottom. Plans differ only by team members and storage.
Save ~17%
Solo
For independent professionals and very small studios.
€390 / year
€32.50/mo
- 2 team members
- 5 GB storage
- Unlimited projects
- The complete Chaplin Pro platform
- Every feature included — no paywalls
- Standard support
Best fit
Independent professionals and very small studios who want the full platform
with capacity for a two-person team.
Growth
For businesses that have professionalised how they deliver projects.
€790 / year
€65.83/mo
- 8 team members
- 25 GB storage
- Unlimited projects
- The complete Chaplin Pro platform
- Every feature included — no paywalls
- Priority email support
Best fit
Growing teams that need room for up to eight members and more storage —
with the same complete platform as every other plan.
Business
For established organisations.
€1,490 / year
€124.17/mo
- 50 team members
- 100 GB storage
- Unlimited projects
- The complete Chaplin Pro platform
- Every feature included — no paywalls
- Priority support
Best fit
Established organisations running multiple teams or divisions that need
capacity for up to fifty members and 100 GB of storage.
Try Chaplin Pro free for 14 days. No credit card required. All plans include unlimited projects.
Enterprise
Need something custom?
For organisations that need tailored capacity, dedicated support, or specific compliance requirements.
Our commitments
A public promise — not a legal document.
Unlimited projects
We will never charge you by the number of projects you create.
Your data belongs to you
Everything you upload and create remains your intellectual property.
Transparent pricing
No feature traps, no lock-in tactics, no hidden upgrade triggers.
Built for professionals
We design for businesses, not vanity metrics. Software should reduce stress.
Designed for peace of mind.
Every plan is built to remove anxiety from your workflow. No surprises, no hidden limits, no compromises on what matters.
Unlimited projects in every plan
Your data belongs to you
No per-project pricing traps
Professional exports and branding
Transparent resource policies
Built for professional businesses
Frequently asked questions
Common questions
Chaplin Pro is a Client Collaboration & Project Operations Platform designed for professionals who deliver projects with clients. It brings your team, clients, decisions, documents, and project operations into one controlled professional environment.
Yes — 14 days, no credit card required. Full platform access.
No. All paid plans include unlimited projects. We never charge by project count — your creativity and workload should never be artificially constrained.
Yes. You can switch between monthly and annual billing at any time. When switching to annual, you'll receive approximately 17% savings compared to monthly billing. Changes take effect at your next billing cycle.
Your workspace and all project data are preserved. The account enters a read-only state — you can still view everything but cannot create or edit. You can convert to a paid plan at any time to regain full access, or export your data if you choose not to continue.
Chaplin Pro is built for professional services businesses that deliver projects with clients — including event planners, architects, interior designers, marketing agencies, construction firms, consultants, and any team that needs structured client collaboration alongside project operations.
Ready to deliver projects with confidence?
Start your 14-day free trial today. No credit card required. Full platform access from day one.